How an engagement actually runs

Six phases from a blank sheet to a closed deal. Underneath phase three sits the sourcing engine we built — the part most advisors outsource to a data vendor and we run ourselves.

The engagement, phase by phase

Timings are indicative — a niche mandate in a thin market maps slower than a fragmented one. What does not vary is the order, or the fact that you see the market before we contact anyone in it.

  1. 1

    Mandate

    Week 1

    We write down what you are actually looking for — thesis, criteria, geography, size — and, just as importantly, what a pass looks like. Everything downstream is measured against this document.

    • Thesis and investment criteria, in writing
    • Explicit exclusions, so we are not bringing you deals you would never do
    • Agreement on what qualifies a company to reach you
  2. 2

    Market map

    Weeks 1–3

    Before any outreach goes out, we build the universe of companies that could fit and size it. You see the shape of the market — how many companies, where they are, who already owns them — and can adjust the mandate while adjusting is still cheap.

    • The addressable universe, segmented and sized
    • Ownership landscape: family-owned, sponsor-backed, strategic
    • Mandate adjustments before a single email is sent
  3. 3

    Origination

    Ongoing from week 3

    The sourcing engine runs continuously against the mandate — discovering companies, enriching and verifying them, and scoring each one for fit. This is the stage our software was built for, and it does not stop when a deal goes live.

    • Continuous discovery across thousands of sources
    • Enrichment and verification on every candidate
    • Fit scoring against your mandate, reviewed by hand
    See inside the origination engine
  4. 4

    Outreach & the first conversation

    Ongoing

    We contact owners and intermediaries directly — in your name where you want that, discreetly where you do not — and we take the introductory conversation ourselves. Most of these owners are not running a process and have never seriously considered selling, so that first call is where the project and the idea of an acquisition get introduced properly. You meet a company once there is real interest on the other side, not before.

    • Direct contact with the decision-maker, not a general inbox
    • We take the introductory call: who you are, why their company, what happens next
    • The idea of a sale raised carefully with owners who have never considered one
    • Every reply, bounce, and referral worked and logged
    Read exactly what we tell owners
  5. 5

    Diligence coordination

    Post-LOI, 60–90 days

    Once a target is under LOI we hold the schedule across the financial, legal, operational, and commercial workstreams, manage the information requests, and keep findings moving to the people who act on them.

    • One plan, one timeline, owners on every workstream
    • Data room and information request management
    • Findings tied back to price, structure, or a close condition
  6. 6

    Close & transition

    Through signing

    We stay through negotiation and signing, then hand off cleanly — the target file, the contact history, and the diligence record all land in your database, not ours.

    • Negotiation support through definitive agreements
    • Full file handed over: targets, contacts, diligence record
    • The mandate continues on the next thesis, if you want it to

Throughout: A weekly pipeline review with your team runs across every phase — you always know what is in flight, what replied, and what is next.

Inside the origination engine

This is what runs continuously inside phase three. It is the same pipeline that powers the Acquisera software — we simply run it for you instead of handing you the controls. Every stage delivers something concrete.

  1. Stage 1

    Search

    We discover private companies from thousands of sources, ranked by fit to your mandate — the same discovery engine that powers our software.

    Cascade Comfort Systems

    Commercial HVAC · Seattle, WA

    96

    Northern Mechanical Group

    HVAC Services · Portland, OR

    88

    Summit Air Partners

    HVAC · Boise, ID

    81
  2. Stage 2

    Enriched

    Each company is enriched and verified — description, products & services, end markets, revenue, and headcount — as accurately as possible.

    Cascade Comfort Systems

    Full-service commercial HVAC contractor with recurring maintenance contracts.

    Revenue

    $22M

    Employees

    125

    End markets

    Tech · Multifamily

    Ownership

    Family-owned

    Website verified State registered 94% profiled
  3. Stage 3

    Screened & qualified

    Scored against your mandate by our company fit model, then reviewed by hand with you — only real fits move forward.

    Company fit score

    96

    0Pass 70+100
    Qualified — reviewed with you
  4. Stage 4

    Outreach

    We reach the decision-maker at each qualified company to promote the acquisition and share your project goals.

    To:Daniel Hurst · President & Owner

    Acquisition interest — Cascade Comfort Systems

    Reply: “Happy to take a look — can we talk Thursday?”

  5. Stage 5

    Monitor & deliver

    We work every reply, bounce, and new contact as it lands, then deliver the qualified opportunities to you.

    Delivered · qualified

    Cascade Comfort Systems

    96 fit

    Interested seller, decision-maker engaged — ready for you to evaluate.

Companies shown here are fictional and for illustration only.

Start at phase one

Every engagement begins with a written mandate. Tell us the thesis and we'll draft it with you.

Acquisera Advisoryis our retained buyside service — we run the search for you.

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